--- title: "File Share: time-boxed secure file sharing | Firevault" url: https://fire-vault.com/offline-secure-storage/file-share description: "File Share sends a time-boxed, password-protected link to a record held in your Offline Secure Storage® Vault, and lets you withdraw it the moment the…" lang: en-GB --- File ShareIncluded with every Vault # Sensitive data and valuable assets should not traverse the internet. File Share sends a time-boxed, password-protected link to a document held in your Vault, and lets you withdraw it the moment the exchange is done. Get started: https://fire-vault.com/get-started See it in a demo: https://fire-vault.com/demo Vaults from £360 a month inc VAT. 36-month commitment, first payment at checkout. - Time-boxed links - Password protected - Revoke instantly - Every share logged As featured in - Image: TechRadar Pro logo - Image: Yahoo Finance logo (https://fire-vault.com/assets/yahoo-finance-logo-navy-D1I5Rlpp.png) - Image: Channel Insider logo (https://fire-vault.com/assets/channel-insider-logo-JiDdxa5-.webp) - Image: Security Buyer logo (https://fire-vault.com/assets/security-buyer-logo-navy-B-xcJluL.png) - Image: SecurityBrief logo (https://fire-vault.com/assets/security-brief-logo-BWLsFFdx.png) Image: Creating a time-boxed secure share link in the File Manager on a laptop, with the recipient opening it on a phone (https://fire-vault.com/__l5e/assets-v1/8d6aaafd-42e5-4d40-9bc7-9478038f5158/7290f083c1fb.webp) **Secure link**Created in the File Manager _Active Revoked _ **Completion statement.pdf**One record. Nothing outside the share is reachable. Expiry window Set by you Link is dead Password Sent separately Opened Once The record stays in your Vault as your copy of record Revoked. Access ended immediately Illustration Record or folder per link 1 Expiry window You choose it Revocation, before expiry Any time Written to the audit log Every share Why it matters ## Most confidentiality failures are a sharing decision. Data rarely leaks from the vault. It leaks from the copy someone emailed, forwarded and forgot. File Share keeps the record where it belongs and gives access a deadline. ### Stop sending copies you cannot recall An email attachment leaves your control the moment it is sent. A share link stays owned by your Vault, so access can be withdrawn at any point. ### Access that expires on purpose Every link is time-boxed. Once the window passes, the link is dead and the recipient sees nothing, even if the message is forwarded on. ### Evidence you shared it properly Each link carries a record of who created it, who opened it and when. That record is what a regulator, insurer or client asks for after the event. Image: File Share: you create a link with an access window and send it by any channel, and the recipient opens the file inside that window, with no account needed (https://fire-vault.com/__l5e/assets-v1/7b1f6a89-cce0-4f62-a6fb-68937ed6d142/6286550f33fd.webp) Controls ## Six controls on every link. Each control answers a question you will be asked after an incident: who could open it, for how long, and how do you know. ### Expiry window Set how long the link should live, from a few hours to a defined number of days. Expiry is enforced by your Vault, not by the recipient’s good behaviour. ### Password protection Protect the link with a password shared through a separate channel, so a forwarded email alone is not enough to open the file. ### Instant revocation Withdraw a link at any time. Access ends immediately, which matters when a deal falls away or a recipient leaves their firm. ### Access visibility See whether a link has been opened, how many times and when, so you know a bundle actually reached the other side. ### One record, one link Share a specific document or folder rather than granting a route into the wider Vault. Nothing outside the share is reachable. ### Logged against an identity The person who created the share is recorded in the audit trail, alongside every other action in that access window. How it works ## Four steps from Vault to recipient. Sharing sits inside the access window, so there is never a standing service exposed between sessions. 1. **01**Open an access window 2. **02**Choose the record and the rules 3. **03**Send the link. Share the password apart. 4. **04**Watch it, then withdraw it Step 1 of 4 ### Open an access window Authenticate and connect your Vault. Sharing happens from inside the File Manager, never from a standing service left running between sessions. The link Not created yet The password Not set Your record In your Vault, physically connected for your session A link works only while your Vault is reachable, so plan the exchange into your access window. Inside the File Manager: https://fire-vault.com/offline-secure-storage/file-manager Where it is used ## The exchanges that carry the most risk. Regulated firms share the most sensitive material they hold at the least convenient moments. These are the cases we see most. ### Legal Send closed matter files, deeds, wills or evidence bundles to counsel, clients or a new firm, without emailing privileged material as an attachment. See the sector page (https://fire-vault.com/oss-for-legal) ### Accountancy and audit Release statutory records and audit evidence to an auditor or regulator for the period they need it, then withdraw access. See the sector page (https://fire-vault.com/oss-for-banking) ### Boards and transactions Share board papers and transaction documents with advisers on a time-boxed basis, rather than opening a permanent data room. See the sector page (https://fire-vault.com/oss-for-directors-and-boards) ### Families and personal records Pass identity documents, policies or estate paperwork to a solicitor or family member, without leaving them sitting in an inbox. See the sector page (https://fire-vault.com/oss-for-personal-records) Versus email ## Attachment against time-boxed link. An attachment is a permanent copy in someone else’s estate. A link is access you still own. | Question | Email attachment | File Share | | --- | --- | --- | | Can you withdraw access after sending? | No | Yes, revoke at any time | | Does access expire automatically? | No | Yes, on the window you set | | An extra credential to open the file | Rarely | Optional password on every link | | Do you know whether it was opened? | No | Yes, access is visible | | Copies left on mail servers | Yes, on every hop | The record stays in your Vault | | Audit evidence of the disclosure | Sent items only | Logged against a verified identity | Where it is included ## Where you can share from. Included with LUV, Vault and Enterprise. On Storage, it depends on configuration. On LUV, plan your shares into your weekly access window. - **LUV**Included, planned into your weekly window: https://fire-vault.com/luv - **Vault**Included: https://fire-vault.com/vault - **Storage**By configuration: https://fire-vault.com/storage - **Enterprise**Included: https://fire-vault.com/enterprise Choose your Vault ## Choose your Vault. Pick the capacity. File Manager, File Share, Vault Buddy and Vault Spare come with every size. Dedicated physical capacity Image: Firevault 2TB Offline Secure Storage drive (https://fire-vault.com/__l5e/assets-v1/f7f46c4d-276a-4f19-8ec1-118a43449bda/oss-drive-2tb-cutout-v2.png) **2TB** Contracts, company records, financial evidence and the client documents a small business cannot replace. £ **360**per month inc VAT £300 a month ex VAT, 36-month commitment Configure 2TB (https://fire-vault.com/checkout?capacity=2TB&audience=business)Ask a question (https://fire-vault.com/contact) - 24/7 on-demand access - File Manager - File Share - Vault Buddy - Vault Spare - Dedicated physical drives, RAID 1 mirrored - **2TB** Offline Secure Storage® - Identity locked access with MFA - Setup and ongoing support Most chosen Dedicated physical capacity Image: Firevault 4TB Offline Secure Storage drive (https://fire-vault.com/__l5e/assets-v1/a655c560-26c4-40e1-a4b8-1e748a539afc/oss-drive-4tb-cutout-v2.png) **4TB** For growing businesses and professionals, with meaningful room to expand. £ **480**per month inc VAT £400 a month ex VAT, 36-month commitment Configure 4TB (https://fire-vault.com/checkout?capacity=4TB&audience=business)Ask a question (https://fire-vault.com/contact) - 24/7 on-demand access - File Manager - File Share - Vault Buddy - Vault Spare - Dedicated physical drives, RAID 1 mirrored - **4TB** Offline Secure Storage® - Identity locked access with MFA - Setup and ongoing support Dedicated physical capacity Image: Firevault 8TB Offline Secure Storage drive (https://fire-vault.com/__l5e/assets-v1/3147613c-52f1-41d1-a1da-59b26ac04a92/oss-drive-8tb-cutout-v2.png) **8TB** Substantial archives, creative work and records built up over many years. Adds a dedicated account manager. £ **600**per month inc VAT £500 a month ex VAT, 36-month commitment Configure 8TB (https://fire-vault.com/checkout?capacity=8TB&audience=business)Ask a question (https://fire-vault.com/contact) - 24/7 on-demand access - File Manager - File Share - Vault Buddy - Vault Spare - Dedicated physical drives, RAID 1 mirrored - **8TB** Offline Secure Storage® - Identity locked access with MFA - Setup and ongoing support - **Dedicated account manager** Every Vault belongs to one user. 36-month commitment, first payment at checkout. In every OSS instance ## Four tools, one instance. File Manager, File Share, Vault Buddy and Vault Spare come with every OSS instance. Here are the other three. **File Manager**Upload, overwrite, create folders and share from any modern browser during an authorised window. Nothing to install.Explore File Manager: https://fire-vault.com/offline-secure-storage/file-manager **Vault Buddy**Nominate who should be able to reach your Vault. Released only on documentary evidence and verified identity.Explore Vault Buddy: https://fire-vault.com/offline-secure-storage/vault-buddy **Vault Spare**If your Vault has a hardware failure, the spare is designed to keep your access running. Failed drives come back to you.Explore Vault Spare: https://fire-vault.com/offline-secure-storage/vault-spare Questions ## Questions about sharing from your Vault. It is the sharing capability inside Offline Secure Storage®. You create a time-boxed, password-protected link to a record held in your Vault, instead of sending a copy as an email attachment. The record stays in your Vault as your copy of record. The recipient receives access through the link for as long as you allow it, and that access can be withdrawn. No. Access depends on your Vault being reachable, so sharing is used for defined exchanges rather than as a permanent publishing service. Plan the exchange into your access window. You set the window. Short windows are the sensible default for privileged and personal data, and links can be revoked before expiry at any time. No, and it should not be. Share the password through a separate channel, such as a phone call, so a forwarded message alone cannot open the record. Yes. Link activity is visible to you, and creation of the share is recorded in your Vault’s audit trail against the identity that made it. For most exchanges, yes. A data room is a permanently reachable service. File Share gives a defined party a defined window against a record that otherwise sits physically disconnected. Sharing is part of the Vault, Storage and Enterprise experience. LUV is a deep cold personal vault with one nominated access day each week, so sharing is planned into that window. All questions: https://fire-vault.com/learn/faq Disconnect to Protect® ## Give your most sensitive exchanges a deadline. We will show you how sharing works against your own filing, and which product fits the volume and access pattern you need. Get started: https://fire-vault.com/get-started Vault Buddy succession: https://fire-vault.com/offline-secure-storage/vault-buddy Get started: https://fire-vault.com/get-started Book a demo: https://fire-vault.com/demo Firevault home (https://fire-vault.com/) Offline Secure Storage® and Control. A UK cyber resilience company. Data protection and storage through Offline Secure Storage®. Network evolution and rapid protection through Control. Firevault on LinkedIn: https://www.linkedin.com/company/firevault-limited Firevault on Facebook: https://www.facebook.com/Firevaultltd/ Firevault on YouTube: https://www.youtube.com/@Firevault-ltd Verify Firevault Cyber Essentials and Cyber Essentials Plus certification on the NCSC register: https://registry.blockmarktech.com/certificates/ © 2026 Firevault Limited Company No. 16320803 VAT No. 490 8551 64 Registered in England and Wales ## Structured data ```json [ { "@context": "https://schema.org", "@type": "Organization", "@id": "https://fire-vault.com/#organization", "name": "Firevault", "legalName": "Firevault Limited", "url": "https://fire-vault.com", "logo": { "@type": "ImageObject", "url": "https://fire-vault.com/logo.png", "width": 200, "height": 60 }, "foundingDate": "2025-03", "description": "Firevault is a UK cyber resilience company. Data protection and storage through Offline Secure Storage. 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