--- title: "Offline Secure Share: Time-Boxed Secure File Sharing" description: "Offline Secure Share sends records from your Firevault vault as time-boxed, password-protected links you can revoke, with every share logged against a…" lang: en-GB json-ld: | [ { "@context": "https://schema.org", "@type": "Organization", "@id": "https://fire-vault.com/#organization", "name": "Firevault", "legalName": "Firevault Limited", "url": "https://fire-vault.com", "logo": { "@type": "ImageObject", "url": "https://fire-vault.com/logo.png", "width": 200, "height": 60 }, "foundingDate": "2025-03", "description": "Protect what matters with Offline Secure Storage and control what moves with Control by Firevault. Physically disconnected, always reachable by you.", "address": { "@type": "PostalAddress", "addressCountry": "GB", "addressLocality": "United Kingdom" }, "contactPoint": [ { "@type": "ContactPoint", "contactType": "customer service", "email": "hello@fire-vault.com", "availableLanguage": "English", "areaServed": [ "GB", "EU", "US", "AE" ] } ], "sameAs": [ "https://www.linkedin.com/company/firevault", "https://x.com/firevaultuk" ], "slogan": "Disconnect to Protect", "knowsAbout": [ "Offline Secure Storage", "Physical Air Gap Data Protection", "Ransomware Protection", "Data Sovereignty", "GDPR Compliance", "NIS2 Compliance" ] }, { "@context": "https://schema.org", "@type": "WebSite", "@id": "https://fire-vault.com/#website", "name": "Firevault", "alternateName": [ "Firevault", "Firevault UK", "Firevault Limited" ], "url": "https://fire-vault.com", "publisher": { "@id": "https://fire-vault.com/#organization" }, "inLanguage": "en-GB", "description": "Protect what matters with Offline Secure Storage and control what moves with Control by Firevault. Physically disconnected, always reachable by you.", "potentialAction": { "@type": "SearchAction", "target": { "@type": "EntryPoint", "urlTemplate": "https://fire-vault.com/learn?q={search_term_string}" }, "query-input": "required name=search_term_string" } }, { "@context": "https://schema.org", "@type": "WebPage", "@id": "https://fire-vault.com/offline-secure-storage/offline-secure-share#webpage", "url": "https://fire-vault.com/offline-secure-storage/offline-secure-share", "name": "Offline Secure Share: Time-Boxed Secure File Sharing", "description": "Offline Secure Share sends records from your Firevault vault as time-boxed, password-protected links you can revoke, with every share logged against a…", "isPartOf": { "@id": "https://fire-vault.com/#website" }, "about": { "@id": "https://fire-vault.com/#organization" }, "primaryImageOfPage": { "@type": "ImageObject", "url": "https://fire-vault.com/images/og/og-base-platform.jpg" }, "inLanguage": "en-GB", "breadcrumb": { "@id": "https://fire-vault.com/offline-secure-storage/offline-secure-share#breadcrumb" } }, { "@context": "https://schema.org", "@type": "BreadcrumbList", "@id": "https://fire-vault.com/offline-secure-storage/offline-secure-share#breadcrumb", "itemListElement": [ { "@type": "ListItem", "position": 1, "name": "Home", "item": "https://fire-vault.com" }, { "@type": "ListItem", "position": 2, "name": "Offline Secure Storage", "item": "https://fire-vault.com/offline-secure-storage" }, { "@type": "ListItem", "position": 3, "name": "Offline Secure Share: Time-Boxed Secure File Sharing", "item": "https://fire-vault.com/offline-secure-storage/offline-secure-share" } ] }, { "@context": "https://schema.org", "@type": "FAQPage", "mainEntity": [ { "@type": "Question", "name": "What is Offline Secure Share?", "acceptedAnswer": { "@type": "Answer", "text": "It is the sharing capability inside Offline Secure Storage®. You create a time-boxed, password-protected link to a record held in your vault instead of sending a copy as an email attachment." } }, { "@type": "Question", "name": "Does the file leave the vault?", "acceptedAnswer": { "@type": "Answer", "text": "The record stays in the vault as your copy of record. The recipient receives access through the link for as long as you allow it, and that access can be withdrawn." } }, { "@type": "Question", "name": "Can a link be opened after the vault disconnects?", "acceptedAnswer": { "@type": "Answer", "text": "No. Access depends on the vault being reachable, so sharing is used for defined exchanges rather than as a permanent publishing service. Plan the exchange into your access window." } }, { "@type": "Question", "name": "How long can a link last?", "acceptedAnswer": { "@type": "Answer", "text": "You set the window. Short windows are the sensible default for privileged and personal data, and links can be revoked before expiry at any time." } }, { "@type": "Question", "name": "Is the password sent with the link?", "acceptedAnswer": { "@type": "Answer", "text": "No, and it should not be. Share the password through a separate channel, such as a phone call, so a forwarded message alone cannot open the record." } }, { "@type": "Question", "name": "Can I see who opened a shared record?", "acceptedAnswer": { "@type": "Answer", "text": "Yes. Link activity is visible to you, and creation of the share is recorded in the vault audit trail against the identity that made it." } }, { "@type": "Question", "name": "Does this replace a data room?", "acceptedAnswer": { "@type": "Answer", "text": "For most exchanges, yes. A data room is a permanently reachable service. Offline Secure Share gives a defined party a defined window against a record that otherwise sits physically disconnected." } }, { "@type": "Question", "name": "Which products include it?", "acceptedAnswer": { "@type": "Answer", "text": "Sharing is part of the Vault, Storage and Enterprise experience. LUV is a deep cold personal vault with one nominated access day each week, so sharing is planned into that window." } } ] } ] --- Recent Breaches Breaches [2026 PowerSchool 62.4M records ](/learn/breaches)[2026 DISA Global Solutions 3.3M records ](/learn/breaches)[2026 Globe Life 850K records ](/learn/breaches)[2026 Lidl GB Customer contact data ](/learn/breaches)[2026 Asahi Group Production systems disrupted ](/learn/breaches)[2026 Kido International 8K records ](/learn/breaches)[2026 Collins Aerospace (RTX) Check-in and boarding disruptio... ](/learn/breaches)[2026 Jaguar Land Rover Production and IT systems disru... ](/learn/breaches)[2026 Peter Green Chilled Order and logistics data ](/learn/breaches)[2026 Adidas UK Customer contact details ](/learn/breaches)[2026 PowerSchool 62.4M records ](/learn/breaches)[2026 DISA Global Solutions 3.3M records ](/learn/breaches)[2026 Globe Life 850K records ](/learn/breaches)[2026 Lidl GB Customer contact data ](/learn/breaches)[2026 Asahi Group Production systems disrupted ](/learn/breaches)[2026 Kido International 8K records ](/learn/breaches)[2026 Collins Aerospace (RTX) Check-in and boarding disruptio... ](/learn/breaches)[2026 Jaguar Land Rover Production and IT systems disru... ](/learn/breaches)[2026 Peter Green Chilled Order and logistics data ](/learn/breaches)[2026 Adidas UK Customer contact details ](/learn/breaches) [View All →](/learn/breaches) [![Firevault - offline secure storage, physically disconnected from the internet](/assets/logo-color-DBVl0KCg.png)](/) Products Solutions [Why OSS](/why-oss) More [Help](/help)[Get started](/get-started) Overview Why it mattersControlsHow it worksWhere it is usedVersus emailFAQ Offline Secure Storage® (#OSS) # Offline Secure Share Sensitive records should not leave your control as email attachments. Offline Secure Share sends a time-boxed, password-protected link to a document held in your vault, and lets you withdraw it the moment the exchange is done. - Time-boxed links - Password protected - Revoke instantly - Every share logged [Get started](/get-started) [See it in a demo](/demo) ![Secure file sharing flow: sender creates a time-boxed link, a Firevault bunker holds the record, and the recipient accesses it inside their window](/__l5e/assets-v1/9539f194-0139-4c5e-843f-1046c59e56b7/hero-square-secure-share.png) Offline Secure Share What a share carries 01 Record or folder per link 1 Record or folder per link 02 Expiry window you choose Set Expiry window you choose 03 Revocation, before expiry Any time Revocation, before expiry 04 Shares written to the audit log 100% Shares written to the audit log 01 Why it matters ## Most confidentiality failures are a sharing decision Data rarely leaks from the vault. It leaks from the copy someone emailed, forwarded and forgot. Offline Secure Share keeps the record where it belongs and gives access a deadline. ### Stop sending copies you cannot recall An email attachment leaves your control the moment it is sent. A share link stays owned by the vault, so access can be withdrawn at any point. ### Access that expires on purpose Every link is time-boxed. Once the window passes, the link is dead and the recipient sees nothing, even if the message is forwarded on. ### Evidence you shared it properly Each link carries a record of who created it, who opened it and when. That record is what a regulator, insurer or client asks for after the event. 02 Controls ## Six controls on every link Each control answers a question you will be asked after an incident: who could open it, for how long, and how do you know. ### Expiry window Set how long the link should live, from a few hours to a defined number of days. Expiry is enforced by the vault, not by the recipient's good behaviour. ### Password protection Protect the link with a password shared through a separate channel, so a forwarded email alone is not enough to open the file. ### Instant revocation Withdraw a link at any time. Access ends immediately, which matters when a deal falls away or a recipient leaves their firm. ### Access visibility See whether a link has been opened, how many times and when, so you know a bundle actually reached the other side. ### One record, one link Share a specific document or folder rather than granting a route into the wider vault. Nothing outside the share is reachable. ### Logged against an identity The person who created the share is recorded in the audit trail alongside every other action in that access window. 03 How it works ## Four steps from vault to recipient Sharing sits inside the access window, so there is never a standing service exposed between sessions. 01 ### Open an access window Authenticate and connect your vault. Sharing happens from inside the File Manager, never from a standing service left running between sessions. 02 ### Choose the record and the rules Select the document or folder, set the expiry window, add a password where the material is sensitive. 03 ### Send the link, share the password apart Send the link by whichever channel suits the relationship, and pass the password separately so the two never travel together. 04 ### Watch it, then withdraw it Check whether it was opened, and revoke the link when the exchange is finished rather than waiting for expiry. [Inside the File Manager](/offline-secure-storage/file-manager) 04 Where it is used ## The exchanges that carry the most risk Regulated firms share the most sensitive material they hold at the least convenient moments. These are the cases we see most. [ ### Legal Send closed matter files, deeds, wills or evidence bundles to counsel, clients or a new firm without emailing privileged material as an attachment. See the sector page ](/oss-for-legal)[ ### Accountancy and audit Release statutory records and audit evidence to an auditor or regulator for the period they need it, then withdraw access. See the sector page ](/oss-for-banking)[ ### Boards and transactions Share board papers and transaction documents with advisers on a time-boxed basis rather than opening a permanent data room. See the sector page ](/oss-for-directors-and-boards)[ ### Families and personal records Pass identity documents, policies or estate paperwork to a solicitor or family member without leaving them sitting in an inbox. See the sector page ](/oss-for-personal-records) 05 Versus email ## Attachment against time-boxed link An attachment is a permanent copy in someone else's estate. A link is access you still own. ### Can you withdraw access after sending Email attachment No Offline Secure Share Yes, revoke at any time ### Does access expire automatically Email attachment No Offline Secure Share Yes, on the window you set ### Extra credential to open the file Email attachment Rarely Offline Secure Share Optional password on every link ### Do you know whether it was opened Email attachment No Offline Secure Share Yes, access is visible ### Copies left on mail servers Email attachment Yes, on every hop Offline Secure Share The record stays in the vault ### Audit evidence of the disclosure Email attachment Sent items only Offline Secure Share Logged against a verified identity Question Email attachment Offline Secure Share Can you withdraw access after sending No Yes, revoke at any time Does access expire automatically No Yes, on the window you set Extra credential to open the file Rarely Optional password on every link Do you know whether it was opened No Yes, access is visible Copies left on mail servers Yes, on every hop The record stays in the vault Audit evidence of the disclosure Sent items only Logged against a verified identity 06 FAQ ## Questions about sharing from a vault ### What is Offline Secure Share? It is the sharing capability inside Offline Secure Storage®. You create a time-boxed, password-protected link to a record held in your vault instead of sending a copy as an email attachment. ### Does the file leave the vault? The record stays in the vault as your copy of record. The recipient receives access through the link for as long as you allow it, and that access can be withdrawn. ### Can a link be opened after the vault disconnects? No. Access depends on the vault being reachable, so sharing is used for defined exchanges rather than as a permanent publishing service. Plan the exchange into your access window. ### How long can a link last? You set the window. Short windows are the sensible default for privileged and personal data, and links can be revoked before expiry at any time. ### Is the password sent with the link? No, and it should not be. Share the password through a separate channel, such as a phone call, so a forwarded message alone cannot open the record. ### Can I see who opened a shared record? Yes. Link activity is visible to you, and creation of the share is recorded in the vault audit trail against the identity that made it. ### Does this replace a data room? For most exchanges, yes. A data room is a permanently reachable service. Offline Secure Share gives a defined party a defined window against a record that otherwise sits physically disconnected. ### Which products include it? Sharing is part of the Vault, Storage and Enterprise experience. LUV is a deep cold personal vault with one nominated access day each week, so sharing is planned into that window. Next step ## Give your most sensitive exchanges a deadline We will show you how sharing works against your own filing, and which product fits the volume and access pattern you need. [Get started](/get-started) [Vault Buddy succession](/offline-secure-storage/vault-buddy)