--- title: "Secure Sensitive Business Data Offline | Firevault" description: "Protect contracts, financial records and operational documents with Offline Secure Storage. Physically disconnected storage for the business data you cannot…" lang: en-GB json-ld: | [ { "@context": "https://schema.org", "@type": "Organization", "@id": "https://fire-vault.com/#organization", "name": "Firevault", "legalName": "Firevault Limited", "url": "https://fire-vault.com", "logo": { "@type": "ImageObject", "url": "https://fire-vault.com/logo.png", "width": 200, "height": 60 }, "foundingDate": "2025-03", "description": "Protect what matters with Offline Secure Storage and control what moves with Control by Firevault. 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Keep the working files online and move the records that must survive anything into physically disconnected storage. [Protect your business data](#checklist) [See what belongs offline](#choose) Offline Secure Storage Dedicated hardware Business continuity Audit evidence ![Offline Secure Storage for the data your business depends on.](/assets/hero-bg-network--DMyewpP.jpg) Offline by default What businesses protect ### The files the business cannot lose. Commercial**Contracts** Finance**Financial records** Operations**Operational documents** Supply**Supplier agreements** People**Employment records** Continuity**Recovery material** Storage**Dedicated hardware** Access**Controlled by you** When closed**No standing network path** A simple continuity question ## If your systems disappeared this morning, could the business prove what it owns and what it owes? Most businesses could restore files eventually. Fewer can produce the specific evidence needed to keep trading. **01** ### A contract cannot be found. The signed version is somewhere between email, a shared drive and a previous system. **Commercial risk** **02** ### Ransomware stops trading. Operations halt because every record the business needs is inside the encrypted estate. **Ransomware** **03** ### An audit arrives. Evidence exists but proving completeness and integrity takes weeks of effort. **Audit** **04** ### A key supplier fails. Dependencies and obligations were only documented inside a platform you no longer control. **Supply chain** The Firevault principle ## The problem is not only ransomware. It is that everything the business runs on is reachable from one place. Contracts, financial records, plans and operational files usually share a single connected estate. One credential, one supplier or one mistake reaches all of it. If the records the business could not rebuild are physically outside the estate, an incident becomes disruptive rather than existential. **Select → Secure → Disconnect → Access when required** ### A path that does not exist cannot be used While the vault is disconnected there is no route from the network to the records inside it. ### Cloud controls run inside the cloud Retention locks and permissions are enforced by the same platform an attacker may already hold credentials for. ### Selection beats volume Only the records you could not recreate need to change state. Everyday collaboration stays where it is. ### Continuity becomes provable A disconnected copy is something you can show to an insurer, a client or a board. The business data checklist ## Identify what the business cannot trade without. The aim is not to archive everything. It is to protect the records that prove ownership, obligation and compliance. Your business inventory ### Six areas most businesses already hold. Use this as a first-pass inventory before deciding which Firevault product fits. **Commercial → Finance → Operations → Supply → People → Continuity** What you agreed ### Commercial - ✓ Customer contracts - ✓ Framework agreements - ✓ Pricing evidence - ✓ Renewals and variations - ✓ Dispute records What you owe ### Finance - ✓ Statutory accounts - ✓ Tax records - ✓ Payroll evidence - ✓ Bank and loan documents - ✓ Audit files How you operate ### Operations - ✓ Procedures and manuals - ✓ Certifications - ✓ Quality evidence - ✓ Delivery records - ✓ Asset registers Who you rely on ### Supply chain - ✓ Supplier contracts - ✓ Service commitments - ✓ Dependency maps - ✓ Licences - ✓ Escrow references Who works for you ### People - ✓ Employment contracts - ✓ Right to work evidence - ✓ Sensitive HR matters - ✓ Training records - ✓ Obligations on exit How you survive ### Continuity - ✓ Recovery runbooks - ✓ Clean gold copies - ✓ Insurance documents - ✓ Key contacts - ✓ Regulatory reporting evidence The Firevault difference ## Not every business record needs to live online. Keep the documents your teams use daily in the systems that suit them. Firevault is for the records that prove the business exists, trades and complies. Everyday and connected ### Keep convenience where it helps. Cloud platforms suit active work, collaboration and daily operations. - • Working documents - • Live project files - • Current correspondence - • Team collaboration - • Day-to-day operations Important and offline ### Give consequence a different state. Selected records can be available when required without remaining permanently reachable. - ✓ Signed contracts - ✓ Statutory and tax records - ✓ Certifications and licences - ✓ Clean recovery copies - ✓ Insurance and continuity material **Cloud storage keeps business records available. Firevault gives the records that must survive anything somewhere else to live.**Online when you need it. Offline when you do not. Ownership, sharing and evidence ## The right person can reach the right record. Business records outlive the people who created them. Ownership, controlled sharing and recorded access should be separate decisions. VERIFIED OWNER AUTHORISED COLLEAGUE AUDITOR OR ADVISER SUCCESSION ROUTE The owner controls everyday access. Selected files can be shared with an accountant, auditor or solicitor without exposing the vault. No shared company login ### Access is a decision, not a default. Firevault separates ownership, sharing and evidence so protection does not weaken when somebody needs one document. **One vault per user**Access is linked to a verified individual rather than a shared company account. **Share a document, not the vault**Release the specific record an adviser or auditor needs. **Recorded retrieval**Retrievals are logged so handling can be demonstrated later. This is not only about the worst day ## Useful whenever the business is tested. Audits, disputes, funding rounds and incidents all depend on producing the right record quickly. Year end ### Produce evidence without a search. Statutory and tax records held in a defined, protected place. **Finance** Ransomware ### Keep trading through an attack. Clean copies of business-critical records held beyond the estate. **Resilience** Contract dispute ### Prove what was agreed. The signed version, variations and correspondence retained together. **Commercial** Due diligence ### Answer questions quickly. Buyers, lenders and investors receive selected records on request. **Growth** Certification audit ### Show controls and evidence. Certifications, procedures and assurance records in one protected home. **Compliance** Supplier change ### Retain what matters. Records survive the platforms and providers you move away from. **Continuity** Evidence and guidance ## Offline separation is standard guidance for business resilience. National guidance for organisations of every size points to copies that cannot be reached from the compromised environment. [NCSC NCSC guidance recommends keeping at least one backup offline and separate from the network it protects. Read the source](https://www.ncsc.gov.uk/guidance/offline-backups-in-an-online-world) [NCSC Cyber Essentials Cyber Essentials sets baseline technical controls that organisations are expected to implement and evidence. Read the source](https://www.ncsc.gov.uk/cyberessentials/overview) [CISA #StopRansomware Guide CISA advises maintaining offline, encrypted backups of critical data and testing restoration regularly. Read the source ](https://www.cisa.gov/resources-tools/resources/stopransomware-guide) Who this applies to ## Where business-critical exposure appears most often. Concise routes into the industry and audience pages where this need appears most often. [Professional services](/oss-for-professional-services) [Legal firms](/legal) [Teams](/oss-for-teams) [Protect customer data](/oss-for-customer-data) [Protect intellectual property](/oss-for-intellectual-property) [Stop ransomware spreading](/control-for-lateral-movement) The Firevault response ## Offline Secure Storage®, then the product that fits the volume. This page is about the exposure. Capacities, access models, specifications and pricing sit on the product pages so you can choose once the requirement is clear. Offline Secure Storage® Offline Secure Storage holds business-critical records on dedicated hardware that is physically disconnected until you ask for it. [Why Offline Secure Storage](/why-oss) ### Vault On-demand access to a digital safe deposit box for contracts, financial archives and operational records. [Explore Vault](/vault) ### LUV A low use vault for company essentials, licences and recovery information, reached on a nominated access day. [Explore LUV](/luv) ### Storage Scalable offline capacity from 20TB upwards, designed with the solutions team around your requirement. [Explore Storage](/storage) Why Firevault ## Operations on top. Physical protection underneath. A business should not need a security team to keep its most important records safe. **01** ### Physical storage Offline Secure Storage instances are held on dedicated physical hard drives, not in S3 cloud buckets, shared storage pools or multi-tenant infrastructure. Your selected data is assigned to real hardware, with dedicated RAID 1 drives providing resilience. **02** ### Physical ownership Each Offline Secure Storage instance is allocated to a specific customer, with dedicated physical capacity and clearly defined ownership. Your data is not pooled, commingled or held within a shared storage estate. **03** ### Physical control Access begins outside the normal network path. An authorised out-of-band command, such as SMS, controls the physical Layer 1 connection to your #OSS instance. When access is not required, that network path is physically disconnected. **04** ### Physical security Your #OSS hardware is housed in carefully selected, professionally managed data centres with layered physical security, resilient power and environmental controls. Access is tightly controlled using three-factor authentication, including biometric identification, supported by 24/7 monitoring, restricted access zones and a complete audit trail. Firevault Bunkers provide jurisdictional physical resilience across our international infrastructure. Questions businesses ask ## Before you move business records offline. The goal is a clearer continuity position, not simply buying storage. Does this replace our cloud storage? No. Active work stays where it is. Offline Secure Storage is for records that must survive loss, attack or supplier failure. How quickly can we retrieve a contract? Can our accountant be given access? Is this useful for a small business? Does it support certification and audit? Protect the records the business cannot trade without ## Start with the documents that prove what you own, what you owe and what you agreed. Offline Secure Storage from Firevault. Online when you need it. Offline when you do not. [Protect your business data](#choose) [Talk to Firevault](/contact)